HWS Bylaws

I. The Purpose of the Hedgehog Welfare Society:
          The Hedgehog Welfare Society, hereafter referred to as HWS, exists to protect the well-being of pet hedgehogs through rescue, research, and education of the people who care for them. The HWS does not lobby state or Federal governmental agencies to make the ownership or breeding of pet African hedgehogs legal in areas where they are not currently legal.
II. The Registered Office of the HWS is located at:
          475 Lori Avenue SE
          C/O Ms. Victoria McLean
          Salem, OR 97302
          503-363-1426
          Unless otherwise established by the Board of Directors.
III. The membership of the HWS is described as follows:
          Membership is open to all individuals who care about the welfare of animals and are dedicated to upholding the goals of the HWS.
          Membership entitles members to participate in committees, to receive updates about the organization and to receive a periodic newsletter. Members shall be required to provide a mailing address to the Membership Committee, in order to receive notices of meetings or other HWS business.
          Membership is free of charge unless otherwise established by the Board of Directors.
          No person convicted of animal abuse or neglect may be a member of HWS; any member found to have been convicted of such will have membership terminated immediately.
          Any member who does not support the goals of the HWS or who uses the name, offices, or influence of the HWS to participate in illegal activity, will have their membership terminated immediately.
          Members shall remain members as long as they wish, and as long as the HWS exists, unless terminated as described above.
          Members shall approve any changes to the bylaws, by a simple majority.
          Members may vote on Board members, after the initial term of each (current) Board member expires. Members may also nominate Board members, after the initial term of each (current) Board member expires.
          An annual meeting, attended by Board members, will be held at a date and time determined by the Board of Directors, with written notice to each Board member provided at least thirty (30) days in advance. Meetings will be held via Internet, chaired by the Chief Volunteer Officer (CVO), and will be governed by Robert's Rules of Order with respect to motions, voting, and conduct of the meeting. A simple majority shall suffice for any action.
          Minutes of the annual meeting shall be provided to the general membership, as well as all Board members, within fifteen days of said meeting. Minutes shall be provided online, via the HWS newsletter, or by US mail for members unable to access the online newsletter.
IV. The Board of Directors shall consist of the following persons:
          Chief Volunteer Officer (CVO)
          Vice Chief Volunteer Officer (VCVO)
          Chief Financial Officer (CFO) and Head of HWS Online Store Committee
          Chief Organizing Officer (COO)
          Chief Information Officer (CIO)
          Committee Heads as follows:
                    Head of Advocacy Pet Store/USDA Liaison Committee
                    Head of Rescue Committee
                    Head of Health Research and Education Committee
                    Head of Rescue Care Packages Committee
                    Head of Public Relations
                    Head of Membership Committee
                    Website Manager
                    Newsletter Editor
Initial term of membership for each Board member shall be two (2) years from the date of Incorporation; terms may be changed via a Bylaw change and membership vote, as described previously. Vacancies in the Board may be filled (via vote as described below) by any member in good standing, who either volunteers for said position; or is nominated and accepts nomination by a member; AND who is approved by a majority vote of the current Board. A vote, offered to all members, of simple majority will be taken when a position is to be filled.
VI. The Duties of each Board member shall be guided by specific bylaws or by the goals of each committee, as follows:
          CVO: Shall call meetings as specified or required. Shall assist in writing bylaws. Shall oversee actions of committees and other Officers and ensure that the goals of HWS are met and are not compromised by their actions.
          VCVO: Will serve as a back-up to the current CVO, and will assist as needed to perform the duties of that office. If at any time the CVO is unable to perform her/his duties, the VCVO will do so. This position will be held for 2 years, after which there will be a new election for this position.
          CFO: Shall oversee and approve of all financial operations of the HWS, including monies collected by or paid out by the HWS Online Store, known as Ruby's Rescue Shop. May disburse funds to assist in hedgehog rescue, for veterinarian fees, rescue fees, or needed rescue supplies, with prior notice to, and approval of, other Board members. May disburse funds as needed for legal/incorporation/tax-exempt expenses.
          COO: Shall be the contact person for all duties related to incorporation and tax-exemption status. Will copy all paperwork and related materials to CVO and CFO. Will work with accounting and legal advisors to obtain incorporation of and tax-exempt status for the HWS.
          CIO: Will serve as the "voice" of the CIO, and will be responsible for posting announcements to the list and membership. Will be responsible for preparing ballots and monitoring elections. Will assist the Newsletter Editor with the collection of articles for the newsletter. This position will be held for 2 years, after which there will be a new election for this position.
          Head of Advocacy-Pet store/USDA Liaison Committee: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "This is currently under revision"
                    Head of Rescue Committee: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "The HWS Rescue Committee is working to help remove hedgehogs from unacceptable conditions and place them in loving, nurturing homes. The Rescue Committee strives to reduce the number of unwanted, neglected, and abused hedgehogs by supporting the Advocacy Committee and its goals. The Rescue Committee supports the Health and Education Committee in its goals to increase the awareness of hedgehog needs." The committee will: assist in the location of veterinarians for people with hedgehogs that need medical attention, and act as a go-between, when ne! ! cessary, to discuss with them what treatments are necessary and arrange for payment or partial payment of the bill (if the situation merits funding); help arrange or assist with transportation to get a hedgehog in need from point A to point B (Hedgie Train); offer rescuers moral support, education on the care of their hedgehog, delivery of a care package through the Care Package Committee, and information and links for accessing needed supplies; provide a list of HWS-approved rescuers and rescue sites; provide care sheets to new hedgehog care persons, veterinarians, animal shelters and humane societies.
                    Head of Health Research and Education Committee: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "The Health Research and Education Committee exists to further research in areas of hedgehog medical conditions and nutrition, as well as to disseminate information to the community at large and especially to the veterinary community."
                    Head of Rescue Care Packages Committee: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "The Rescue Care Packages Committee will ensure that as many rescuers as possible receive a care package containing food, treats, a hat (sheltering fabric home), and a bag (sheltering fabric home) from the HWS." The committee will: work closely with the Rescue Committee, to determine when rescuers need said care package; solicit in-kind or financial contributions from commercial vendors as well as from individuals, working closely with the Online Store Committee to avoid overlapping solicitations; support hedgehog rescuers, regardless of organiza! ! tional affiliations, with care packages when warranted; negotiate banner ad sales on Hedgies.com to generate in-kind donations or financial revenue to support the project; provide re-ordering and identifying information for products in the care packages to ensure that rescuers have knowledge of and access to these quality hedgehog products in the future; work with the Education Committee to produce and distribute proper care information with the care packages.
                    Head of Public Relations: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "Notify HWS members and the general public of the existence of, goals of, and contact information for, the HWS. Assist HWS members in writing articles for publication in animal welfare venues. Actively seek to join or affiliate with animal welfare and rescue organizations."
                    Head of Membership Committee: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Assures that the committee and its members reach the following goals to the best of their ability: "Process membership applications in a timely fashion. Ensure that members are aware of HWS policies, goals, committees and needs, and offer membership incentives to encourage new or existing members."
                    Website Manager: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "Keep website materials, links, and data current and correct. Add materials, links, and data as needed and requested by Board members or committee heads."
                    Newsletter Editor: Oversees action of the committee. Responds in a timely manner to contacts received by committee members, from the general public or other members. May accept volunteers to the committee who will assist in reaching its goals. Ensures that the committee and its members reach the following goals to the best of their ability: "Publish, both online and as a paper copy (to be mailed upon request), a newsletter at regular intervals (ideally, every other month). Actively seek out and recruit appropriate submissions for the newsletter from HWS members and from the general public."
VII. The fiscal year of the HWS will be from January 1 through December 31.